Adjusting late entered sickness in the following month

You may find that sick leave is not possible to be entered in the month it is taken in, for a variety of reasons so a manual adjustment will need to be taken in the following month.

To make an adjustment follow below:

1) Verify if an adjustment is needed.

Check if the entire sickness period is 100% pay (If so then no adjustment is needed) , this can be done under the sickness calendar. Press edit on the table.

As you can see below this sickness has partial 100% pay days and then 0% pay days so an adjustment is required.

2) Finding the figure to adjust.

To find the figure you will need to adjust navigate to the one-off payment tab (left side of the page)

In the pay date box at the top of the page enter a pay date in the month that the sickness is entered (last month), click process and you will get the below pop up.

Select "Yes", this will not pay again - it is just a warning that this months salary has already been ran.

3) Adjustment Value

You will then get two lines for the same month on the one off payment screen as below,

The RED line is what they should have been paid

The BLACK line is what they actually did get paid

(Note: We are looking at gross pay column only)

Based on above the employee was paid : £1,302.52 (black line) but should have been paid £1,219.90 (Red line)

The difference = -£82.62 (This means the employee has been overpaid £82.62)

4) Entering the Adjustment

Now we have the figure of overpayment we need to navigate to the Pay Elements tab.

At the bottom of pay elements you will see an adjustment section, click on the word 'adjustment' and you will then see an add button.

After selecting "Add" you will see a drop down list of elements, choose "Backpay Salary", select the month you are in, enter the £82.62 figure and save.

(Note: As SSP is no longer reclaimable the total of £82.62 can be entered without splitting into OSP and SSP)

(Note: The override button when ticked will only pull this one backpay salary through to the payslip, if not ticket and more than 1 backpay salary is added to adjustments then the figure add together.)